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Flemington Tennis Club, Inc.

Club By-Laws

  odd-numbered year.  Officers will be elected at these annual meetings for terms of two (2) years, with terms

beginning upon election.  There shall be no limits on the number of terms an Officer may serve.

Vacancies on the Board.  If for any reason the Office of President becomes vacant, the Vice President will become President and fill out the remainder of the term.  Other vacancies on the Board will be filled by appointment by the President, with approval from the Board.

Elections.  A majority of votes cast by the attending membership shall decide all elections.  Votes may be cast in person only; one vote per membership.

Dues.  Dues shall be established by the Board with notice of the amount as part of the annual meeting announcement letter.  Dues shall be paid by the date of the annual meeting.  Failure

    to pay dues will result in loss of both playing and voting privileges, unless the Board has waived dues for services rendered to the Club.

Expenditures.  The Board is authorized to spend up to $1,000 on any single item in any calendar year.  Any expenditure in excess of the amount – with the exception of annual court resurfacing – requires approval of a majority of voting members at any annual or special meeting.  This restriction will not apply if some unpredictable event results in major disruption of court playability.

Borrowing Money.  The Board shall not borrow money in the name of the Club without approval of a majority of voting Members present at an annual or special meeting.

The Board shall continuously maintain a registered office in New Jersey and a registered agent having an address identical with the registered office in accordance with N.J.S.A. 15A:4-1.  Furthermore, upon a change in either the registered agent and/or the registered address, the Board shall comply within thirty (30) days with N.J.S.A. 15A:4-3 in providing notice of change to the N.J. Secretary of State.

The Board shall publish a “Description of Duties” for each officer except groundskeeper and provide these descriptions to the Nominating Committee as it is

                                                                        

Article I—Name

The name of this organization shall be the Flemington Tennis Club, Incorporated (the Club).

Article II—Purpose

The purpose of this organization shall be to arrange and operate a private, non-profit tennis club to provide tennis facilities for the use of its members.

Article III—Membership

Membership shall be limited to one or at most two adults 21 year of age or older, living in one household, and defined as “Adult Members”.  If two adults are in a Membership, they are entitled to only one vote at an annual or special Membership meeting.  Children of an Adult Member, living at home and currently in school, age 21 or younger, are defined as “Junior Members”.  Junior Members have no voting privileges and may have restrictions imposed on court time under Club Rules and Regulations.

If any Member of the Club willfully violates the Club’s By-Laws and/or Rules and Regulations, or otherwise acts with conduct unbecoming a Member, his or her Membership will be terminated if (a) notice of the allegations are published as an agenda item for an annual or special meeting, (b) the allegations are subsequently made at such a meeting and (c) a majority of the entire Membership then votes for termination.

The club will be limited to 100 adult memberships.  Potential Members shall submit their applications, endorsed by one Member, to the Club secretary, who will maintain a list in the order received.  Acceptance of new Memberships shall be determined by their order on the waiting list except for priority given to Prior Members missing no more than one season due to health issues.

Article IV-Government

Board of Officers.  The governing body of the Club shall be a Board of Officers (Hereinafter referred to as “the Board”).  The Board will consist of:  five (5) officers: President, Vice President, Treasurer, Secretary and Groundskeeper.  The business of the Club shall be conducted by the Board subject to the Certification of Incorporation and to these By-Laws.  Election of the Board.  Beginning at the 2004 annual meeting, and continuing thereafter, the President and Secretary will be elected in even-numbered years, and the Vice President and Treasurer and Groundskeeper in

 

 

Selected to fill an officer vacancy and to the club membership by e-mail as each officer’s “Description of Duties” is published or amended.  The groundskeeper’s duties are as set forth in the groundkeeper’s manual, dated March 2005 and as it may hereafter be amended as approved by the Board.

Article V—Meetings

Annual Meetings.  The Annual Meetings of the Club shall be held on a date in March, as set by the Board.  Notice of the time and place of the meeting must be mailed by either e-mail or regular mail to each active Membership household no less than 15 days prior to the meeting.  Included in this notice will be a reminder that dues must be paid prior to or at the Annual Meeting in order to vote, a proposed agenda,  the report of the Nominating Committee, a copy of any proposed changes to the By-Laws, and in the appropriate years, the names of the three member Audit Committee.

Special Meetings.  Special meetings shall be called by the Secretary, when requested to do so in writing by fifteen percent (15%) of the Members of the Club, or by two Members of the Board.  No less than fifteen (15) days notice shall be given of meetings and of the proposed agenda.

Nominating Committee.  A Nominating Committee shall be appointed by the President and shall consist of three Members of the Club, only one of whom may be currently on the Board.  Further nominations will be open from the floor at the annual meeting.

Robert’s Rules of Order will govern the conduct of all annual or special Club meetings, except where these By-Laws specify otherwise.

Order of Business;

      Call to order.

      Reading of the minutes of the previous annual meeting.

      Treasurer’s report.

      Groundskeeper’s report.

      Correspondence

      Unfinished business.

      New business

      Election of Officers.

      Other new business.

      Adjournment

Article VI—Audit

Thirty days prior to an Annual Meeting where a Treasurer’s term has been completed or the Treasurer has declined serving another term, or at least every four years, the President shall appoint an Audit Committee chairperson.  The chairperson will select two more members of the committee.  Only one of the three members may be a Board Member.  This committee will conduct a limited audit no later than three weeks  prior to the Annual Meeting.  The limited audit will review the profit and loss statement aimed at determining the integrity and accuracy of the financial data and it must be concluded to the satisfaction of all members of the Audit Committee.  Additional limited audits may be made at the direction of the Board or by majority vote of the membership at the Annual Meeting immediately following the completion of the audit.

Article VII—Guest

Guest privileges shall be governed by the Rules and Regulations of the club.

Article VIII-Amendments

These By-Laws may be amended by a majority vote of the membership present at an annual or special meeting of the club.  A copy of the proposed amendment(s) shall be included in the notice of meeting.

 

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